We are hiring: Office Manager/PA

Due to continued success and recent expansion we are currently seeking an Office Manager/PA to join our busy team.

As Office Manager overall responsibility will be to facilitate efficient and smooth functioning of the office and administration activities whilst also providing effective and efficient administrative support to the Managing Director.

Main Responsibilities:
• To directly lead and manage a team of administrators providing administrative and secretarial support to fee earners across all 5 departments
• To provide direct administrative support to Managing Director
• To organise new starter packs with IT and conduct office inductions with all new staff, ordering all necessary equipment i.e. phone, business cards, keys etc.
• To arrange staff meetings, prepare the agendas, take minutes where required and follow up on all outstanding actions.
• To manage staff’s annual leave records
• To manage the day to day maintenance of the office and all aspects of the building: arrange contracts for repairs/new work
• To deal with all office equipment complaints from members of staff i.e. IT issues, faults with phones, software errors
• Order office furniture and keep on top of office supplies
• Book meeting rooms
• Provide administrative support for the directors as needed, working on projects and matters of a confidential or sensitive nature
• To cover reception when necessary
• To ensure office equipment is maintained and appropriate records are kept
• To manage delegated projects to deadlines
• Any other duties appropriate to the post

Skills required:
• The ability to organise & prioritise tasks and manage delegated projects.
• Proactive and organised with excellent IT and Microsoft Office skills.
• Can take ownership of and comfortable making decisions
• Excellent interpersonal skills
• Well presented, confident and the ability to work well under pressure

Job Type: Permanent
Start Date: Immediate
Salary: £18k to £21k depending on experience

If you wish to apply for this post, please send a covering letter with CV to Rebecca Battersby: Rebecca@blackstonesolicitorsltd.co.uk

Authored by Rebecca Dutton Posted in News Tagged as